Alfresco Configuration

How to configure Smartfolder in Alfresco Smart Virtual Classification in Alfresco

Smart Folders basically a feature to organize all your documents or folders

to view them based on Types/properties.

First we need to enable smart folder in Alfresco - go to

shared >classes >alfresco-global.properties  Add

smart.folders.enabled=true

then Restart Alfresco

Go to > My Files on top, create a folder called Documents,

 click on Manage Aspects 

and add the System Smart Folder (smf:systemConfigSmartFolder) aspect.

Go to >Edit Properties > All Properties…

Then save the properties and you will see a sub-folder called My Content.

Open the smartFoldersExample.json file stored in the Data Dictionary >Smart Folder Templates repository folder

Alfresco upload document Rule to change document name and auto apply type

In this example I am creating a rule on folder to automatically update my custom type on uploading documents and change name of document with Dynamic String.

Login to Alfresco Share >

Create any folder let’s say > MyDocs

On this folder click on Manage Rules > create new rule

When  > items are created or enter this folder  + items are updated

In Perform Action > I am adding my custom type need to apply by default on any document uploaded

On this folder and with common properties from aspect.

And also executing my custom java script mydoc.js

( create a file mydoc.js with below code and upload in Repository >Data Dictionay >Scripts

---------------------mydoc.js code----------------------------

var dbid = document.properties['sys:node-dbid'];

document.properties['cm:name'] = 'DOC_' + dbid;

document.save();

------------------------------------------------------------

Understanding default Alfresco roles:

There are a number of inbuilt roles each user can be assigned in Alfresco on a per folder basis. Permissions are inherited through sub folders unless otherwise specified.

• Coordinator – A coordinator can do anything to the object or its children unless the permissions are set not to inherit or permission is denied.
• Collaborator – A collaborator can do anything that an editor and a contributor can do
• Contributor – A contributor can create content and then they have full permission on what they have created – via the permissions assigned to the owner.
• Editor – An editor can read and write to the object; they can not create
• Consumer – The Consumer permission allows read to everything by default.

	Coordinator	Collaborator	Contributor	Editor	Consumer
Read All	Yes	Yes	No	Yes	Yes
Read Own	Yes	Yes	Yes	Yes	Yes
Write All	Yes	Yes	No	Yes	No
Write Own	Yes	Yes	Yes	Yes	No
Create	Yes	Yes	Yes	No	No
Delete Own	Yes	Yes	No	No	No
Delete All	Yes	No	No	No	No